As more firms look to electrify their fleets, there’s an often-overlooked challenge: whether they have the right policies in place to support employees driving electric vehicles, especially when it comes to charging.
According to the 2025 Fleet Electrification Index by The Futurum Group, many large U.S. companies with revenues over $100 million are actively planning to adopt electric vehicles even if they don’t have any today. Among enterprises without EVs, 61 percent are preparing to integrate them. Ford Motor Company announced the news in August 2025.
EVs bring clear advantages. They reduce fueling costs, require less maintenance, and can lower downtime and long-term operating expenses. Ecolab, for example, has already added more than 500 Ford electric vehicles to its fleet and projects significant annual savings per vehicle. But acquiring EVs is only one piece of the puzzle. To realize full benefits, companies must also invest in charging infrastructure, operational policy, and cost-management practices.
“Clear policies and management systems helped associates realize the benefits of EVs and home charging,” said Mike Hauge, Senior Manager of Fleet Operations at Ecolab.
Home charging plays a pivotal role in adoption across the U.S. Eighty percent of EV owners charge at home, and nearly 90 percent of prospective buyers say home charging would make them more likely to switch. For employees driving company vehicles, that expectation is growing. Ecolab has already installed more than 400 Level 2 chargers in employees’ homes and plans to expand to 500 across 37 states by the end of 2025.
Despite the rapid rise of EVs, many organizations lag behind when it comes to formal policies. Roughly 40 percent of large enterprises have no policy governing employee use of company EVs, around 41 percent lack guidelines on workplace or home charging usage, and only 5 percent have comprehensive policies that cover vehicle use, charger access, and reimbursement. Without clear rules, issues like charger access, mixed personal and business use, and liability can create real challenges for growing fleets.
To close these gaps, companies need to evaluate charging sites and coordinate with homeowners, ensure employee education and expectations are clearly communicated, set reimbursement methods that fit their workforce, and integrate data tracking to monitor usage fairly. Many enterprises still restrict employees from taking EVs home, viewing it as too complex. Yet in several cases, home charging has proven faster and more affordable than large depot installations, particularly when utility upgrades delayed projects. About a quarter of surveyed organizations are moving forward with home charging programs, some offering to cover installation costs, equipment, or electricity reimbursement.
AMPECO’s Backend Solution for Home and Fleet Charging
As the shift to electric fleets accelerates, charge point operators (CPOs) need flexible tools that can serve both commercial hubs and employee home charging. AMPECO’s platform, tested across hundreds of OCPP-compliant AC and DC station models, is designed to handle these varied needs and streamline operations for fleets, site hosts, and drivers.
One of the biggest challenges in fleet electrification is employee reimbursement for home charging. AMPECO makes this possible by combining partner management, charger type configuration, smart charging features, and API-based reimbursement integrations. For CPOs managing multiple customers, partner management capabilities make it simple to assign, segment, and oversee charging operations across different fleets or sites. At the same time, the system recognizes charger types based on their use case, distinguishing between commercial private chargers at fleet depots and private home chargers where employees need tailored smart charging options.
Smart charging is a cornerstone of AMPECO’s offering. Home users can schedule charging sessions through the driver app, set preferences for start and end times, and automatically take advantage of lower electricity rates when time-of-use pricing is available. With integrations to platforms such as Nord Pool or Octopus, both operators and drivers benefit from day-ahead pricing and optimized energy use.
The EV driver app brings this all together, allowing employees to add and manage home chargers, schedule charging, track costs, and view session history. Importantly, drivers can mark sessions as personal, ensuring only work-related energy use is eligible for reimbursement. On the backend, reimbursement can be automated through integrations with third-party providers like AllStar (formerly Mina). Data is transferred via API, based on energy delivered per charge point and the agreed reimbursement rate. Once chargers are marked as eligible and assigned to the right fleet partner, operators can match drivers to charger IDs, and generate accurate reimbursement data.
For fleets, this setup reduces administrative burdens, improves cost control, and ensures drivers never face out-of-pocket expenses. For employees, the experience is seamless—they simply charge at home, while the system automatically distinguishes between personal and business use. Distributing charging between depots and homes also balances vehicle flow and energy demand, keeping operations more efficient.
In practice, AMPECO’s home charging capabilities create a win-win. CPOs gain powerful tools to monitor chargers, configure energy-saving policies, and deliver automated reimbursement data to their partners. Fleets gain efficiency, lower costs, and happier employees who spend less time waiting at work to charge vehicles.
Home charging is no longer just a convenience, it’s a strategic advantage. With AMPECO’s backend solution, CPOs can deliver a comprehensive offering that strengthens fleet operations, supports employees, and positions businesses for long-term success in electrification.
